28 Oct Home Maintenance Checklist: Every London Landlord Should Do Before Letting a Property
London is a city full of movement, opportunity and tenants searching for the right place to call home. Every landlord wanting a smooth rental experience needs a detailed home maintenance checklist before letting a property. This helps protect tenants, rental income, property value and the landlord’s legal position.
UK landlords managing rental properties in the private rented sector must follow strict legal obligations and meet safety regulations set by the government and local authorities. Neglecting these requirements can lead to costly repairs, enforcement notices and health hazards for tenants.
This guide outlines everything landlords must complete before renting out a property in London, one of the most regulated rental markets in the country. You’ll learn how to meet legal requirements, prioritise tenant safety and build positive landlord-tenant relationships. You’ll also discover how PEBS supports landlords with property management services to ensure compliance and long-term success.
Legal Requirements and Landlord Responsibilities
London landlords must take their legal responsibilities seriously. There’s much more to renting out a property than handing over the keys. Local authorities regularly inspect accommodation in the private rented sector, especially houses in multiple occupation (HMOs). Mortgage lenders also expect landlords to comply with legislation.
A clear understanding of these legal obligations helps protect landlords from penalties and gives tenants confidence that their home is safe and properly managed.
Right to Rent Checks
Under the Immigration Act 2014, landlords must verify that all adult tenants have the legal right to rent in the UK. Keep copies of documents confirming identity and immigration status before the tenancy begins. Failure to comply can lead to fines or criminal charges.
Tenancy Agreement Essentials
A written tenancy agreement isn’t legally required but is strongly recommended. It should clearly outline:
- Length of tenancy
- Rent amount and payment schedule
- Deposit details and protection scheme
- Maintenance responsibilities
- Rules for living accommodation
Most private rentals in England use an Assured Shorthold Tenancy (AST).
Protecting Tenant Deposits
Every tenant’s deposit must be protected in a government-approved scheme (TDS, DPS, or MyDeposits) within 30 days of receipt. Provide tenants with the deposit protection certificate and prescribed information.
Landlord Insurance Cover
Landlord insurance isn’t a legal requirement, but it’s strongly recommended and often required by mortgage lenders. It protects against:
- Loss of rental income
- Property damage
- Legal expenses from tenant disputes
- Liability for accidents or injuries on the property
Providing the “How to Rent” Guide
Before the tenancy begins, landlords must give tenants the latest version of the government’s “How to Rent” guide. This is a legal requirement under the Deregulation Act 2015 and helps tenants understand their rights and responsibilities.
Energy Performance Certificate (EPC)
Landlords must obtain and share a valid EPC with tenants before advertising or letting a property. The minimum legal rating is E, as required by the Energy Efficiency (Private Rented Property) Regulations 2015. Improving efficiency can also enhance rental value and tenant satisfaction.
Local Council Involvement
Local authorities enforce landlord requirements through:
- Licensing (especially for HMOs)
- Minimum housing standards inspections
- Addressing health hazards such as damp or mould
Ignoring legal obligations can lead to fines, rent repayment orders or restrictions on letting.
Accessibility and Fairness
Under the Equality Act 2010, landlords must make reasonable adjustments for disabled tenants when requested, ensuring fair access and comfortable accommodation.
Safety Regulations for London Rental Properties
Safety standards in London prioritise tenant wellbeing. Fire, gas, and electrical checks are legal requirements, and landlords must prove compliance before tenants move in.
Gas Safety Checks
A Gas Safe registered engineer must carry out an annual inspection under the Gas Safety (Installation and Use) Regulations 1998. Provide tenants with a valid gas safety certificate before move-in.
- Install carbon monoxide alarms in every room with a gas or solid fuel appliance.
- Replace faulty or expired alarms immediately.
Electrical Safety Standards
A qualified electrician must complete an Electrical Installation Condition Report (EICR) every five years under the Electrical Safety Standards in the Private Rented Sector Regulations 2020. If any hazards are identified, remedial work must be completed promptly.
Fire Safety Regulations
Landlords must:
- Install smoke alarms on every storey used for living accommodation.
- Provide fire doors and emergency lighting where required in HMOs or multi-occupancy properties.
- Keep all escape routes clear and unobstructed.
- Carry out a fire risk assessment where applicable.
Water System Safety (Legionella)
Under the Health and Safety at Work Act 1974, landlords must assess and control Legionella risks. A written certificate isn’t mandatory, but recording checks and control measures is best practice.
Safety for Furnished Properties
All upholstered items, such as sofas, chairs, and mattresses, must comply with the Furniture and Furnishings (Fire) (Safety) Regulations 1988 and display a fire-resistant label.
Property Condition and Maintenance Before Tenants Move In
A well-maintained property supports a smooth start to any tenancy and prevents disputes later.
Structural Integrity
Inspect the:
- Roof, walls, floors, windows, and doors
- Chimneys, drains, and external brickwork Any issues should be addressed by qualified professionals before new tenants move in
Damp and Mould Prevention
Under the Homes (Fitness for Human Habitation) Act 2018, properties must be free from hazards, including damp and mould. Check for:
- Poor ventilation
- Roof or pipe leaks
- Blocked gutters or rising damp Early action protects both the property and tenant health.
Heating and Energy Efficiency
London tenants expect warm, efficient homes. Ensure:
- Boilers are serviced and radiators work properly
- Thermostats and timers are functioning
- EPC meets at least an E rating (higher ratings improve comfort and reduce energy costs)
Appliances and Furnishings
All provided appliances (e.g., oven, hob, fridge, washing machine, extractor fans) must work safely and efficiently. Replace or repair any faulty items before tenancy starts.
Outdoor Areas
First impressions matter. Keep gardens and pathways tidy:
- Clear rubbish and debris
- Trim hedges and maintain lawns
- Lock sheds and outbuildings securely
Preparing for Tenants
Beyond compliance, small touches can create a positive tenant experience.
Tenant Referencing
Check employment, affordability, previous landlord references and credit history to reduce risk of arrears or misuse.
Property Information Pack
Provide tenants with:
- Gas, electric, and water meter locations
- Council contact details
- Safety certificates and manuals
- Emergency contact numbers
Cleanliness and Hygiene
Deep clean kitchens, bathrooms and carpets. A fresh coat of paint can make a big difference.
Regular Inspections
Plan inspections every 3–6 months to identify maintenance needs early and ensure legal requirements remain met.
How PEBS Supports London Landlords
Our team at PEBS works with landlords across London to handle every stage of a tenancy. The expert team can:
- Arrange gas safety checks, EICRs, and fire risk assessments
- Manage ongoing property maintenance and compliance
- Provide legally required documentation and tenant support
With PEBS, landlords can rent confidently, knowing their properties meet all legal and safety standards.
FAQs for London Landlords
1. What is the minimum EPC rating to rent a property?
Minimum rating E, unless an exemption applies.
2. How often is a gas safety check required?
Every 12 months by a Gas Safe registered engineer.
3. Are smoke alarms legally required?
Yes, one on each storey used as living space.
4. What is an EICR?
An Electrical Installation Condition Report — legally required every five years.
5. Do landlords need insurance?
Not by law, but it’s highly recommended and often required by mortgage lenders.
6. What is an HMO?
A property rented to at least three tenants from different households sharing facilities. HMOs have stricter safety and licensing rules.
Conclusion
Following a thorough home maintenance checklist helps London landlords meet legal standards, protect tenants and safeguard property investments. From Right to Rent checks to EPC certificates and fire safety, every step reduces risk and builds trust.
PEBS offers professional property management, compliance checks and ongoing support so landlords can enjoy peace of mind and reliable rental income.
For expert help managing your rental property in London, contact PEBS today — your trusted partner in property maintenance & safety.
Disclaimer
This article provides general information for landlords in England and should not be considered legal advice. Always consult official UK government guidance or a qualified housing professional for specific compliance matters.